Messages E-mail

Introduction

Messages E-mail

You can create, send and schedule mail to your attendees. Mail can also be trigged by the system, ex. confirmation emails upon registration.

Create a new mail

Go to "Messages" in the top menu, click on "New message".
Start with an empty message or copy an earlier one by using the dropdown "Base on existing message" in bottom left corner. Everything will be copied if you use this function, so remember to update your filters and links.
Give your message a relevant description, format is e-mail as default. Select a subject, sender name, sender e-mail and reply-to address.

Sender e-mail must be invitation@oiiku.com. If you wish to use your own domain, please contact us. Your IT department must allow our system to send e-mails from your domain name.
Go to "Recipients" and set filters to decide who gets the message.
Go to "Messages" and click on "Open editor" to start composing your e-mail.

First step is to set up the design. You can define colors, font, font-sizes, background, etc. which will apply to the entire email under the appearance tab.

Under content you will find different blocks such ass image, text and button that you can add to the message. Start to compose your messages by dragging blocks from the menu. We recommend to always have a banner image (1200 px wide) in the header of the messages.

You can merge in attendee fields by using the "Merge tags" dropdown in the text editor. Ex. first name, table number etc.

If you are making an invitation mail, remember to add a button for registration and unsubscribe link. To make a link in the text, click on the chain icon in the text editor. Choose your invitation or cancellation page in the link dropdown one the right side.
Go to "Summary" and check that everything is correct. Click save or "Send now" to distribute the messages. If you have chosen to schedule the message, it will be sent at given date and time.

Choose a description, subject, sender name and reply-to address

Add filters if you want to send the message only to some attendees

Set colors, font, font-sizes etc under the "Appearance" tab

Start to compose your messages by dragging blocks from the menu

We recommend to always have a banner image (1200 px wide) in the header

You can easily merge inn data as first name from the "Merge tags" dropdown

Remember to add a button and set the right invitation link

Always include a cancellation/unsubscribe link

Tips

Always add a alternate text to images and link
Avoid use of only capital letters
Include a unsubscribe/cancellation link in the footer